DO NOT MOVE THE LECTERN. It contains wired connections to the floor which will break if moved.

Overview

Room Booking for IF-G.07

This meeting room is equipped with in-room presentation facilities by the use of a personal laptop or the installed Windows PC desktop (Guest or staff login). It is not managed by Computing Support, however, if there are any problems please do let us know and we will do our best to troubleshoot the problem.

Hybrid meeting facility is also provided by the installed Windows Lectern PC desktop only. This includes the use of the Microphones and wall mounted camera. The microphones will still work for local audio but not for any online audience if you are using your own device.

Equipment

Lapel microphones – available from reception
Handheld Microphone – available from reception
2 ceiling mounted projectors – projecting onto the front screens.
Wall mounted camera. – Can only be used via the PC in the lectern
Wall mounted speakers.

Lectern and projectors

Use the lectern touch screen to lower the projector screens. It also controls input from a mobile device (connected to one of the Display cables) and the lectern PC.

  1. Touch any part of the touch screen on the lectern to activate it.
  2. Power on projector of choice by touching desired 'Touch to enable Projector One/Two' button.
  3. Select choice of using built in PC or your own device (LAPTOP).
  4. To extend the display when using the built in PC, tap the "extend this display" button on the touch screen before changing the display settings to extend on the MDP PC.
  5. If using your own device – Connect HDMI or USB-C (or other display connector) to device. Device screen will be displayed on the screen.
  6. Control Audio via + and - to control the volume, and the mute button
  7. After use, press 'POWER OFF' button to power off the projectors in use.

Wall mounted camera

This is affixed to the wall by the large windows and will point to the podium and should be left in this position. The camera automatically turns on when the projector screens are lowered and is used for hybrid meetings via the Lectern PC desktop. This cannot be used with your own device and cannot be moved, do not attempt to move this manually.

Lapel & Handheld microphones

These are available to use from reception. The Sennheiser microphones contains a rechargeable battery and will be fully charged by reception. For the Lapel microphone pressing the red button on the side will turn it on/off and the slide button on the top can be used to mute the microphone. To confirm the microphones are connecting to the machine, look to the left of the projector screen to find a white box above the WIFI Access Point (ARUBA) - this will have 4 red lights which one will turn orange for each microphone connected. If your microphone is on, un-muted and connected but still does not work, please let Computing Support know and they can submit a ticket to IS.

In room presentation

All the above equipment will work when doing an in room presentation/talk.

Hybrid meeting

Due to resolution differences of projectors and the podium PC screen, it is advised that power point presentations (or other) are run outside Microsoft Teams in their own window. In Microsoft Teams select to share a 'window' and select your presentation. This will ensure that the presentation appears in the correct resolution on the large screens.

  • Login to the Windows desktop using your UUN and Active Directory password. (same password as for Office365 email).
  • If you are using presentation material, download it locally from either the cloud (onedrive, or any other web storage) or use the usb ports on the lectern to transfer to the PC.
  • (optional) Right click on an empty part of the desktop, choose display settings, scroll down to the multiple display area and select “extend these displays”. From the pop up select “keep changes” (Make sure to tap the "extend this display" button on the touch screen first).
  • On podium, switch display to PC. This should only be done after logging into the PC otherwise you may accidentally display your password to the audience.

Conferencing software

The system has been designed to work with Microsoft Teams Web. Other conferencing software will most likely work, however users do so at their own preference.

Use Teams in a browser
https://teams.microsoft.com

DO NOT USE MICROSOFT TEAMS APP FOR HYBRID MEETINGS - REMOTE ATTENDEES MAY NOT HEAR YOU.

Once the meeting has finished, close Teams and logout of Windows. Do not Shut Down.

Last reviewed: 
31/01/2025