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Office 365

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Office 365 is provided to the University by Microsoft. It includes mail, calendars, conferencing and various document editing and sharing facilities. All staff and students can use it. If you do not use it for mail, you can still use it for other purposes.

Login system

Office 365 uses Microsoft's login system, which is distinct from the University's own "Your University Login" system (which used to be called EASE). You will have separate accounts on each of these login systems. However, you may well find that they have the same password.

Your Microsoft account might be referred to in several ways - for instance as your "Active Directory account", your "Office 365 account" or even your "University account".

In the Microsoft login system, your username has the form (your UUN is your DICE or University standard username).

To start using it

To activate your Office 365 account, visit ⇒ then click "Activate". You only need to do this once.

More information


Name ordering

By default the University's Office 365 sets its users' names in the form SURNAME Firstname. If you would like your name to be in some other form, for instance the more conventional Firstname Surname, ask IS Helpline to change your "display name", and tell them what you would like it to be changed to.

Choice of mail address

You're officially encouraged to send mail using the Office 365 SMTP service, but this only accepts mail from addresses it recognises. If you want to use your email address, ask IS Helpline to change your official email address to your one. In the meantime you can configure your mail client to use a different SMTP server such as


IS runs a course fairly regularly for Office 365 users. To find out more and to book on a course, login to MyEd then search under its "News and Events" tab for "office365".

Alternatively, Linkedin Learning has a number of courses on Office 365. To find out more about Linkedin Learning see the University's help pages:

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